Product updates
What's new in HIPAAList
Follow recent improvements, practical guidance, and product polish for healthcare teams using HIPAAList.
Awareness reminders can now be sent and acknowledged
Admins can send an awareness reminder to staff from the reminder page, and staff can acknowledge it from a secure email link without creating a HIPAAList account.
- HIPAAList sends reminder emails through Postmark using staff records already saved in the workspace.
- Each recipient gets a secure token link that opens the reminder and records acknowledgement when they click the Acknowledge button.
- Audit Log records the batch send with recipient counts and targeting details, plus individual acknowledgement events for staff follow-through.
Training now has HIPAA Basics and awareness reminders
HIPAAList now includes a branded HIPAA Basics course, a grouped awareness reminder catalog, and stable image paths for training visuals.
- HIPAA Basics opens with a short welcome slide, then walks staff through nine lessons with readings, teaching images, key takeaways, and application questions.
- Training images can be opened larger from the course or reminder pages, and authored images use stable public paths so they can be replaced without changing code.
- The reminder catalog now includes 24 short awareness topics grouped by category, with scenario-based pages, optional definition blocks, and a simple acknowledgement CTA.
Readiness now has a dashboard and guided assistant tour
HIPAAList now separates the readiness dashboard from the dedicated assistant, gives new users a guided product tour, and makes it easier to return to chat after opening workspace pages.
- Dashboard shows readiness progress, the next available step, and coming-soon roadmap items from the versioned readiness activity catalog.
- Assistant can walk users through the main sections one card at a time, with mini previews, Previous and Next controls, and a completion step that offers the next readiness action.
- Links opened from assistant now show a small Back to Assistant link in the workspace header, returning users to chat without a distracting scroll animation.
Start documents without a blank page
Documents now gives your workspace an essential starter set for policies, SOPs, and risk work, while still letting you add your own markdown documents.
- Choose which recommended documents to create from a checklist, then edit each one before approving it.
- Add custom documents when your organization already has its own policy, SOP, form, notice, or risk assessment.
- Every save creates a new version, and approval records who approved the exact version and when.
Add your team without slowing down
Staff setup is now faster: paste email addresses, choose permissions and roles, then add people now or invite them into HIPAAList right away.
- Use Add only when you want to build the roster first, or Add and invite when you are ready to send access immediately.
- Select staff rows to send or resend invitations in a batch, and use the filters to find people who have not been invited, have not joined yet, or still need roles.
- People already in your organization appear in Staff automatically when possible, with their avatar, permissions, invitation status, and inline row editing.
Know what to work on next
When you open HIPAAList, the workspace now helps your team get oriented, save the basics about your organization, and see what to work on next.
- Answer a few setup questions once so HIPAAList can tailor guidance to your organization type, HIPAA role, services, locations, staff size, and workforce roles.
- Ask HIPAAList what it knows about your organization, update your profile when details change, or ask what your team should work on next.
- Review important workspace activity, including setup, no-PHI acknowledgements, and organization profile changes, from the Audit Log.
Get into HIPAAList and find help faster
HIPAAList has a cleaner sign-in experience, a calmer workspace, and a Guide where subscribers can follow updates and learn how to use the app.
- The signed-in workspace gives your team one clear starting point for HIPAA readiness work.
- The Guide collects What's New updates, product walkthroughs, and practical support articles in one place.
- The refreshed design makes pages easier to scan and keeps the focus on the work your team needs to complete.